Invoices can be split or separated by Student using the 'Invoice Grouping' dropdown menu, which you'll find under System > Settings > Accounting > General. In this dropdown, you can choose to either split Students into separate pages on the same Invoice or create completely separate Invoices, allowing you to send individual Invoice PDFs for each Student to the Client.
'Invoice Grouping' dropdown menu, under System > Settings > Accounting > General.
Note: changing 'Invoice Grouping' at Branch level clears every Draft Invoice and Draft Payment Order across your whole Branch, not just the ones affected by the change. The new grouping is applied the next time you generate Invoices, so raise anything you need to keep before you change this setting.
The 'Separate Invoices by student' option is highly recommended for companies working with Local Authority Clients.
You can also set 'Invoice Grouping' on a per Client basis. Navigate to People > Clients > select the Client > Actions > Edit Profile, and expand the 'Accounting & Client Manager' tab. You'll find the 'Invoice Grouping' dropdown, where you can choose to either follow the Branch setting or override it for that particular Client.
Note: the fields in the 'Accounting & Client Manager' tab are only editable by Administrators.
'Invoice Grouping' override for Clients.
Once this feature is enabled and you raise Invoices for Clients, separate Invoices will automatically be generated for each of their Students. You'll see these in Accounting > Draft Invoices.
Separate Invoice created per Student in Draft Invoices.
You can click on these Invoices to view the PDF for each individual Student. The Client will also receive separate Payment Request emails for each of these Invoices, provided this is enabled in your Email Definitions.