Expenses are special charges that pertain specifically to Tutors. Tutors have the ability to create expenses in connection with their Jobs and Lessons, and these expenses are associated exclusively with the Tutor who initiated them.

It's important to note that Tutors cannot include Affiliates when creating an expense.

Once you're on the 'Summary' page for the job or lesson, access the 'Activity' tab. Towards the bottom of this page, you'll find the 'Expenses' panel. To begin adding an expense, simply click on the blue 'Add' button, this will open a window where you can input the necessary information, including the Ad Hoc Charge category, the Client, and the expense amount. It's worth remembering, only users associated with the particular job or lesson can be included in the Ad Hoc Charge category.

Additionally, Tutors also have the option to create expenses directly from the Expenses tab. Click the 'Add Expense' button at the top of the page and provide the required information. It's important to note that an expense must be linked to a specific Job or Lesson.

An example of a Tutor's dashboard, with the expenses section highlighted.

If you wish to restrict Tutors from adding expenses, you can do so by disabling the Ad Hoc Charge Categories for Tutors. Here's how:

Tutors can be prevented from creating expenses by disabling the Ad Hoc Charge Categories for Tutors. Simply navigate to System > Settings > Accounting Settings > Ad Hoc Charge Categories and select the category you wish to disable before unchecking the 'Tutors' checkbox. This will make that particular expense type unavailable for Tutors to use.