What is the charge type on a job?

The charge type allows you to set the default unit in which lessons are charged. For example, you might want to set a charge rate to each student that is assigned to a lesson, or set a flat fee for group lessons, regardless of how many students are assigned to a lesson. Here are the different types of charge types you can assign to a job and how they function:

  • Per hour, for each student: Lessons will be charged hourly, with a the jobs default rate being assigned to each student on the lesson.

  • Per lesson, for each student: Charges will be issued on a lesson basis, regardless of its duration. The jobs default rate will be assigned to each student on the lesson.

  • Per hour, split between students: Lessons will be charged hourly, with the jobs default rate being split equally among all students assigned to the lesson.

  • Per lesson, split between students: Charges will be issued on a lesson basis, with the jobs default rate being split equally among all students assigned to the lesson.

What is a job cap?

A job cap is a limit on the number of units that can be scheduled for a job. The unit is specified by the charge type. For example, if the charge type was set to 'Hourly', and the job cap was set to 3, then no more lessons can be added to the job after 3 hours of lessons have been scheduled.

How do I add a job cap?

You can add a cap to the job by selecting 'Edit' when viewing a specific job. TutorCruncher will then display the number of hours which have been completed in the context of this cap.

How do I give a student a custom charge rate on a job?

You can edit a student's charge rate on a job by going to the job's Summary page and clicking the edit icon on the right-hand side of the students name in the 'Students' panel.

Select the 'Charge custom rate' box, enter the desired charge rate and click 'Save'. Any planned lesson using the default charge rate will be changed to reflect the custom charge rate.

How do I give a tutor a custom pay rate on a job?

You can edit a tutor's charge rate on a job by going to the job's details page and clicking the edit icon on the tutor in the 'Tutors' panel. Select the 'Charge pay rate' box, enter the desired pay rate and click 'Save'. Any planned lesson using the default pay rate will be changed to reflect the custom pay rate.

How do I change the charge rate on a job?

To change the charge rate on a job, go to the job's page, click the 'Edit' button, and change the charge rates appropriately. Be aware that this change will only affect planned lessons. For lessons that have already happened the charge rate has to be adjusted manually by editing the charge rate on the individual lessons.

How do I add an extra expense/fee to a job?

Extra fees/expenses can be placed on a job using ad hoc charges. To add an ad hoc charge, go to the Activity tab on the job and click the plus icon on the 'Ad Hoc Charges' panel. Fill in the charge's information then click 'Submit'.

Ad hoc charges can be used to charge clients and/or pay tutors. Only clients and tutors on the job can be selected on the ad hoc charge. Affiliates can also be added to an ad hoc charge and will take a commission on the client's charge.

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