Follow these steps to create a new Tutor:
Navigate to your Tutor list via People > Tutors and select Create New Tutor.
Fill in the Tutor's details.
If you specify an email address when creating the Tutor's profile, your new Tutor will receive a welcome email with a link to create a password to log in.
Click Submit.
Note: You will need the 'Tutor Welcome Email' Email Definition enabled for the welcome email to send. You can check this via System > Settings > Email Definitions.
You will also be redirected to the Tutor's main profile page, where you can enter more details, such as:
This information can also be added by your Tutors themselves when they log in.
You can also add multiple Tutors at once using the Import function, via System > User Import or the Import button on People > Tutors. This lets you upload Tutor profiles from a spreadsheet, and updates anyone already on your system rather than duplicating them. Tutors can also sign themselves up via your website, as covered in the questions below.
Note: Tutors added by an Import are not sent a welcome email. The Import also cannot set Teaching Skills, Qualifications or Institutions Attended, so those still need adding to each profile afterwards.
Note: The welcome email expires after three days, at which point the set password link will no longer work. You can resend a welcome email via People > Tutors > select the Tutor > Communications and clicking the Resend Welcome Email button. You can only resend a welcome email if the Tutor has not logged in already, and the button is unavailable if the Tutor has no valid email address on their profile.
Frequently Asked Questions
Can prospective Tutors sign themselves up or apply to work at my company?
Yes. If you have 'Tutors can join' enabled via System > Settings > Company Details > Branch Details, your company has a signup link that prospective Tutors can use to create their own profiles. You can find your company's signup link, alongside other helpful URLs, via System > Settings > Company Details > Company Details.
An example of a Tutor signup portal.
When a prospective Tutor fills in this page, they will be created in your system as a 'Pending' Tutor. You can be notified via email whenever this happens by navigating to System > Settings > People and Activity > Labels and selecting the 'Self Sign Up' Label. Here you can specify an Administrator to receive an email notification whenever a Tutor signs themselves up, by selecting them from the 'Email Recipients' dropdown field.
Once they click Sign Up, they will be prompted to check their email inbox for a Tutor welcome email containing a link to confirm their account. Once that is done, they will be prompted to fill in their profile, including their contact information, Teaching Skills and CV.
What if I am acting both as the Tutor and the company Administrator?
In cases like these, you simply need to add yourself as a Tutor. Navigate to People > Tutors and select the Create New Tutor button. From there, add your details, ensuring the email address you use is the same one used for your Administrator profile. You will then be prompted to link the new role to your existing account, and can switch between your roles as described here.