Follow these steps to create a new Tutor:
Navigate to your Tutor list via People > Tutors and select Create New Tutor.
Fill in the Tutor's details.
If you specify an email address when creating the Tutor’s profile, your new Tutor will receive a welcome email with a link to create a password to log in. Note that you will need to have the ‘Tutor Welcome Email’ Email Definition turned on for this to work.
Click Submit.
Once you have successfully submitted the Tutors profile, a welcome email will be sent to their email address (if you gave them one) containing a link for them to set a password and finish creating their profile.
You will also be redirected to the Tutor’s main profile page, where you can enter more details, such as:
Teaching skills
Institutes attended
Qualifications
Notes
Uploaded documents
This information can also be added by your Tutors themselves when they log in.
You can also import multiple Tutors using the Import function. This will allow you to upload multiple Tutor profiles quickly and easily. Tutors can also sign themselves up via your website.
Note: The welcome email expires after three days, at which point the set password link will no longer work. You can resend a welcome email by navigating to the Tutor’s profile and selecting the Send email button under the Communications tab. This will open a dropdown menu with an option to resend the welcome email. This will only appear if they haven’t already logged in.
Frequently Asked Questions
Can prospective Tutors sign themselves up/apply to work at my company?
Yes - if you have ‘Tutors can join’ enabled via System > Settings > Company Details > Branch Details, then there are several ways in which a prospective Tutor could sign up:
Sign up via Tutor signup link: Your company has a link that can be accessed by prospective Tutors to sign themselves up and create their own profiles - you can find your company’s signup link (alongside other helpful URLs) via System > Settings > Company Details > Company Details.
An example of a Tutor signup portal.
When a prospective Tutor fills in this page, they will be created in your system as a ‘Pending’ Tutor. You can be notified via email whenever this happens by navigating to System > Settings > People and Activity > Labels before selecting the ‘Self Sign Up’ Label. Here you can specify an Administrator to receive an email notification whenever a Tutor signs themself up by selecting them from the ‘Email Recipients’ dropdown field.
Once they click Sign Up, they’ll be prompted to check their email inbox for a Tutor welcome email containing a link for them to confirm their account. Once that’s done, they will be prompted to fill in their profile, including their contact information, teaching skills and CV/resume.
What if I'm acting both as the Tutor and the company Administrator?
In cases like these, you simply need to add yourself as a Tutor. Navigate to People > Tutors and select the 'Add New Tutor' button. From there, add your details, ensuring the email address you're using for your Administrator profile is the same being used here.
Once you've add yourself as a Tutor, you can cycle between the different role types via the dropdown menu that appears when you select your profile picture icon in the top right hand side of the dashboard.