To create a Lesson within a Job:
Navigate to the 'My Jobs' section and select the relevant Job.
Click the Add New Lesson button within the 'Lessons' panel.
Fill in the date and times of the Lesson, as well as a short description.
If you create a Lesson scheduled in the past, upon submission you will be asked to fill in a Lesson Report that will be sent to the Client.
Alternatively, if you create the Lesson scheduled in the future, the Lesson will be created as a ‘Planned’ lesson.
To repeat the Lesson, select Actions > Repeat and set the repeat settings for the Lesson.
The Lesson summary page.
Read here for a more in-depth understanding of how Lessons work in TutorCruncher.
Accessing the online classroom on a Lesson
TutorCruncher’s Online Integrations makes teaching Students online even easier. The online tools you use to connect with your students can be accessed from your Tutor Dashboard or via each scheduled lesson.
Access Online integrations via the Lessons summary page.
If you have an upcoming Lesson with a Student that is being hosted online, you can navigate to the Lesson's main summary page and access the online classroom via the blue Join your Lesson with [integration] now button.
Joining a Lesson's online classroom.
Note: This button will only appear within 24 hours of the Lesson's start time.
Marking Lessons as ‘Complete’
Lessons that have not been marked as ‘Complete’ show up as ‘Awaiting Confirmation’. In order to mark them as completed, you have to simply navigate to the Lesson via the Job's summary page and mark it as ‘Complete’ by selecting the green Complete button.
Marking a Lesson as 'Complete' via the Lesson summary page.
Lesson Reports
Reports allow you to keep track of the Student's progress. When a Lesson is marked as 'Complete', you may be prompted to fill in a Lesson report to track how well the Student is doing.
Accessing Lesson Reports
You can access any Lesson reports that have been created for Lessons by going to the Lesson page before selecting the 'Expenses & Reports' tab.
Accessing your Lesson Reports.
If you have marked a Lesson as 'Complete', but haven't written a Report for that, you can simply navigate to the 'Expenses & Reports' before selecting Create.
Accessing your Lesson Reports.
Frequently Asked Questions
What if I need to reschedule a Lesson?
In cases like these you can either navigate to your Calendar, find the Lesson you wish to adjust and move it around the Calendar to change its time, or you could navigate to the relevant Lesson's main page before selecting Actions > Edit and adjusting the date/time of the Lesson via the 'Edit Lesson page'.
How do I raise an expense for a Lesson?
You can add an expense to a Lesson or Job - these are typically used to claim money for travel, books etc.
On either a Job’s or a Lesson’s page, navigate to the 'Activity' tab before scrolling down to 'Expenses'.
Raising an Expense.
Fill in the description, date and amount. Select the category that reflects the type of expense you are entering, before selecting the relevant Client, Job and Lesson (if applicable).
Raising an Expense.
Specify your expense further and click Submit.
The Client will be charged when they are next invoiced, and you will receive the funds after that, provided the company agrees with your claim.
If you want to upload a document to substantiate the claim, you can go to the Job's summary page and upload a document.
Upload a document to explain the expense you generated.
You can also view any expenses you have submitted from the ‘Expenses’ section on the left-hand side of your TutorCruncher dashboard.
The Expenses page, with the Add Expense button highlighted.
Frequently Asked Questions
Why can’t I access a Job?
There may be times that you are greeted with an ‘Error 403’ page when trying to access a Job from your login. There could several reasons for this - you may have been assigned to a Lesson within a Job, but not to the actual Job itself. Another possibility is that your profile has a ‘Dormant’ status. In situations like this, it would be best to contact an Administrator within your company to look further into this.
Why can't I add/edit a lesson?
There are two possible reasons for this, these are:
The Lesson is on a paid Invoice or Payment Order. The Invoice or Payment Order has to be marked as void to edit these Lessons.
The Job is marked as 'Finished'. The Job has to have any status other than 'Finished' to edit Lessons.
In both cases, you will need to contact an Administrator to resolve the problem.
Why can't I edit a Lesson Report?
You might not be able to edit a Lesson Report if there has been a raised invoice or Payment Order linked to the Lesson.